Software
Software
Software
Service
Software
Hardware
Digital time tracking
Human Resources
Time tracking software is a digital tool that allows hotels to accurately and legally monitor each employee's work schedule. It replaces old manual methods (such as Excel spreadsheets or paper time clocks) with an automated, secure system adapted to current labor regulations.
Additionally, many of these software programs allow for clocking in from different devices (mobile, tablet, computer, or physical terminal), which is especially useful for hotels with multiple departments and locations.
Advantages
Guaranteed legal compliance: Avoid penalties by complying with current regulations on monitoring working hours.
Precise control of entries and exits: Record every start and end of shift in real time, without errors or manipulation.
Efficient shift and schedule management: Facilitates the planning of rotating shifts, nights, seasonal reinforcements, or holidays.
Reduction of administrative errors: Eliminate manual tasks and miscalculations of hours worked or overtime.
Accessibility from multiple devices: Employees can clock in from a mobile phone, tablet, computer, or physical device, even by department.
Overtime control: Monitors excessive hours and enables decisions to be made before incurring cost overruns or legal violations.
Increased transparency: Employees can review their own records, which improves trust and prevents misunderstandings.
Ease of integration: Many systems integrate with payroll software, HR, and other hotel tools.
Automatic reporting: Access daily, weekly, or monthly reports with key metrics for decision-making.
Complete and traceable history: All punches are saved, with time, location, and device used.
Reducing absenteeism and lateness: Daily follow-up promotes team punctuality and responsibility.
Time savings for the HR department: Less manual management, more time for strategic tasks.
Adaptation to partial or temporary contracts: Ideal for controlling irregular working hours or temporary employees (very common in hotels).
Control across multiple locations or departments: Allows you to manage working hours in hotels with multiple locations or areas (reception, floors, F&B, etc.).
Improving the work environment: A fair and transparent system creates a healthier and more motivating work environment.
Features
Clocking in and out. Automatic, real-time recording of the start and end times of the workday.
Control of breaks and rest periods. Possibility of recording breaks to comply with legally established rest periods.
Access from multiple devices. Time clocking is available from mobile phones, tablets, computers, or physical terminals, depending on the employee's position.
Geolocation of the punch. To verify the exact location from which the employee checked in (ideal for hotels with multiple locations).
Shift and schedule management. Creation, assignment, and modification of work shifts, including rotations and special schedules.
Overtime monitoring and alerts. Automatic detection of hours worked in excess of the agreed-upon amount or the legally permitted amount.
Time clocking history and traceability. Access to all records per employee, with the ability to review by day, week, or month.
Employee portal. Each employee can view their time clocks, hours worked, overtime, and any incidents.
Automatic report generation. Exportable reports for HR, accounting, or labor inspections.
Regulatory compliance and data protection (GDPR). Secure storage, data encryption, and compliance with current legislation.
