Data Protection:
Entity: HOTELSAS
ELENA MATEOS GARCIA
NIF: 09781213A
Dirección / Avda. Europa 23, 28224 Pozuelo de Alarcón (Madrid) _cc781905-5cde-3194 -bb3b-136bad5cf58d_ _cc781905 -5cde-3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194- bb3b-136bad5cf58d_ _ cc781905-5cde-3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194 -bb3b-136bad5cf58d_ _cc781905 -5cde-3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194- bb3b-136bad5cf58d_ _cc781905- 5cde-3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194-bb3b-1 36bad5cf58d_ _cc781905-5cde- 3194-bb3b-136bad5cf58d_
Email: info@hotelsaas.es
Telephone: +34-667-668-195
Sitios web: www.hotelsaas.es _cc781905-5cde-3194- bb3b-136bad5cf58d_ _cc781905- 5cde-3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194-bb3b -136bad5cf58d_ _cc781905-5cde -3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194-bb3b-136bad5cf5 8d_ _cc781905-5cde- 3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194 -bb3b-136bad5cf58d_ _cc781905 -5cde-3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194-b b3b-136bad5cf58d_ _cc781905- 5cde-3194-bb3b-136bad5cf58d_ _cc781905-5cde-3194-bb3b -136bad5cf58d_ _cc781905-5cde -3194-bb3b-136bad5cf58d_
The company operates assuming the highest level of commitment to responsibility and compliance with data protection regulations. By virtue of the foregoing, this document has been prepared in order to inform about the processing of personal data in the framework of the activities carried out by the HOTELSAAS companies, as well as to inform about the protection rights of data of the interested parties and of the attention and support mechanisms enabled in this matter.
HOTELSAAS carries out its activities through a centralized organizational structure, managed from the Pozuelo de Alarcón (Madrid), Spain offices, therefore, the processing of personal data will be carried out in accordance with the data protection regulatory framework implemented through the General Data Protection Regulation 2016/679 regarding the protection of natural persons with regard to the processing of personal data and the free circulation of these data (RGPD) and Organic Law 3/2018 on Data Protection and Guarantee of Digital Rights (LOPDGDD).
RESPONSIBLE FOR THE TREATMENT
This data protection information is established on behalf of HOTELSAAS, therefore, it applies and encompasses all companies that belong to the Group and that will process personal data as Data Controllers.
The contact details of the HOTELSAAS for the purposes of this data protection information, as well as those of the Group Data Protection Officer are the following:
Europa Avenue 23 Pozuelo de Alarcón (Madrid)
Email: info@hotelsaas.es
Telephone: +34-667-668-195
AREA OF APPLICATION
This data protection information refers to the processing of personal data that is collected within the framework of the activities and operations of the HOTELSAAS through the different contact mechanisms available and that are processed for the purposes listed in the section " Purposes”.
Below, we list the groups with respect to which we collect and process personal data:
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Shareholders and investors
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counselors
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Candidates
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Employees
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Trainee Staff
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Data of freelancers (suppliers or collaborators)
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Personnel provided by Temporary Work Agencies
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People who go to the offices and facilities of HOTELSAAS del HOTELSAAS
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People who communicate with the HOTELSAAS of the HOTELSAAS for any reason
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Own legal representatives
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Legal representatives and contact persons of clients / awardee authorities
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Legal representatives and contact persons of suppliers
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Legal representatives and contact persons of HOTELSAAS Collaborators for the provision of products and services
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People involved in HOTELSAAS projects for the purposes of coordination and compliance with regulatory requirements and occupational risk prevention
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Interested parties whose intervention is necessary in the field of provision of products and services as Treatment Manager
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Users of the regulatory compliance mechanisms implemented by the Group
ORIGIN
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Directly from the interested parties: HOTELSAAS collects personal data directly from the interested parties when they send an email, contact by phone, fill out a form, send their CV, complete a questionnaire, as well as when necessary for the formalization of a agreement of any nature or to request assistance through the channels enabled for it.
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Provided by third parties: likewise, personal data may be collected when provided by a third party within the framework of the management and fulfillment of a contract for the provision of services and for the coordination of regulatory requirements associated with it.
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Processors: HOTELSAAS may collect, have access to and process personal data as Treatment Managers by virtue of the services provided to its clients.
This treatment will be governed by the data protection policies and information provided by the Treatment Manager in question.
PURPOSES OF THE PROCESSING
Within HOTELSAAS we will keep, use and disclose personal information always within the limits of current data protection regulations and for the following purposes:
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Manage your attention, visit and meetings in our facilities and/or managed properties.
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Manage any type of request, information, suggestion, request or claim about the different products and professional services provided by HOTELSAAS that are made by interested parties on their own behalf or on behalf of an entity.
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Manage the relationship with our shareholders and investors.
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Manage the provision and performance of contracted services and products:
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Technology sector Y LIST CONTRACTED PRODUCTS
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The user can access detailed information on the activities of HOTELSAAS in the "Services / Products" section of the website www.hotelsaas.es
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Comply with the requirements of coordination and regulatory compliance, especially with regard to occupational risk prevention within the framework of the provision of services and products and in health matters.
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Formalize and manage the relationship with the suppliers and collaborators of the HOTELSAAS.
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Manage the different web pages, intranets, social networks and blogs owned by the Group.
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Formalize and manage the agreements of a Temporary Business Union (UTE) in which the HOTELSAAS participate.
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Send informative and commercial communications about our promotions, products and services of HOTELSAAS related to the technology sector as well as with the purpose of informing recipients about upcoming events in which HOTELSAAS will participate, activities, articles on innovations related to both sectors and the solutions provided, as well as general information related to our services, products and projects that may be of interest to you.
The receipt of our communications may be canceled at any time at the MAIL info@hotelsaas.es or by unsubscribing from these through the link provided in the communication itself.
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Manage the data provided by candidates for a job for selection and recruitment purposes.
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Formalize, develop, maintain and comply with our obligations acquired by virtue of a labor or professional relationship or an agreement / convention with a third party.
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Guarantee the security of offices, facilities and people through access controls, video surveillance systems and other access control/identification systems.
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Manage and control the operation of the internal mechanisms, policies and protocols established by the HOTELSAAS for the purposes of regulatory compliance, prevention of criminal liability, prevention of money laundering and management of reporting channels.
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Comply with the legal provisions that apply to the HOTELS and their activities.
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All those treatments that are applicable to us for due compliance with the regulations and official / sectoral requirements to which our activity is subject.
For the good purpose and development of your attention and management of the above purposes, the processing of your data for the purposes that correspond to those mentioned above will be carried out under the strictest compliance with the Data Protection regulations and the Policy that we are detailing You may exercise your rights at any time (see specific section).
LEGAL BASIS FOR PROCESSING
The legal bases that enable the processing of personal data within the framework of the activities and operations of HOTELSAAS are the following:
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The consent of the interested parties for the processing and management of any request for information or consultation about our services, products and/or activities.
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The framework for contracting and/or adjudication of services or products provided by the different business lines of HOTELSAAS, as well as compliance with the legal obligations associated with them.
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The contractual framework established with our shareholders and investors, as well as compliance with the obligations imposed by corporate regulations.
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The contracting framework of our suppliers.
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The legitimate interest to carry out verifications for the purposes of due diligence and the formalization and management of agreements for the establishment of a joint venture.
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The legitimate interest to understand at the individual level of the Entity the development of the different lines of business, improve products and services and promote the corporate development of the Group.
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The legitimate interest to send informative and commercial communications related to our activity and the services and products offered through email or any other means.
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The legitimate interest to guarantee the security of offices, facilities and people.
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The consent given by the candidate when registering for our job offer(s) and the legitimate interest of the organization to include him in other selection processes of the Group companies as long as he fits the professional profile of the candidate.
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Compliance with the employment, professional contract and/or agreement formalized with HOTELSAAS formatives.
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The legitimate interest for the implementation of a regulatory compliance system, as well as to comply with security requirements and commitments to ethics and sustainability.
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Compliance with the legal requirements and obligations to which the activity of HOTELSAAS refers.
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DATA PRESERVATION CRITERIA
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Management and execution of projects: the personal data included in the contracts, offers and/or proposals for services, as well as those of the rest of the people whose intervention is necessary in the established contractual relationship, will be kept for as long as they are in force. agreements for the provision of services/products. At the end of the relationship, the personal data will be kept in the event that responsibilities could arise between the parties or in compliance with other regulatory frameworks that are applicable to it and that require their conservation. Personal data will be kept in a way that allows the identification and exercise of the Rights of those affected and, under the legal and organizational technical measures that are necessary to guarantee their confidentiality and integrity.
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Curriculum Vitae Management: as a general rule, we keep your Curriculum Vitae for a maximum period of one year; Once said period has elapsed, it will be automatically destroyed, in compliance with the principle of data quality.
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Management of Employment Contracts, Internship Agreements and/or contracts formalized with Temporary Employment Agencies: personal data will be kept, in any case, during the time the employment relationship is in force , the time agreed in the internship agreement or in the contract formalized with the Temporary Work Agency and, at the end of it, in the cases that responsibilities could be derived between the parties and when required by a regulation with the force of law.
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Others: the rest of the data and information provided by the interested parties by any means, will be kept for the time necessary to fulfill the purpose for which they were collected and within the framework of responsibility and regulatory compliance associated with them. In any case, the legal data retention periods will be respected and, if there is no legal requirement that prevents it, they will be destroyed or anonymized.
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SECURITY AND CONTROL MEASURES
General
HOTELSAAS, in compliance with its commitment to comply with data protection regulations, will keep personal data in such a way that the identification and exercise of Rights by those affected is allowed and, under legal and organizational technical measures. which we detail below:
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Implementation of policies and action protocols regarding data protection and information security.
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Formalization of Treatment Manager contracts with all third parties that have access and process data on our behalf.
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Implementation of access control policies to resources and systems, identification and authentication policies, as well as delegation of authorizations to users according to the functions they perform.
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Backup copies and backup of our information and personal data.
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Audit and periodic data protection controls by an external expert.
We appreciate that you inform the Data Protection Officer / Delegate through the contact details / Channel established in this Privacy Policy, any security risk, of which you have indications or knowledge, that may compromise integrity and confidentiality. of personal data and/or confidential information, in order to be able to adopt the necessary measures to prevent its unauthorized treatment, loss, destruction or accidental damage.
cybersecurity
As a specific and complementary concept to the above, the Entity applies cybersecurity measures to prevent and manage possible attacks and fraud by cybercriminals that violate the privacy and protection of the data that our Entity processes and accesses in the scope of its activities. and operations.
In this sense, we want to alert you that in the event of possible risk situations due to communications whose content and/or format raise doubts about authenticity, we recommend omitting them and contacting the Data Protection Officer/Delegate through the contact information indicated in this document. Privacy Policy.
Likewise, any request that you receive originating from our Entity regarding changes in payment methods, request for data or contact persons or confidential (non-public) information, bank and/or credit card details and/or other official data, It should not be attended to without the direct confirmation of our Entity by another alternative means. We appreciate and need your collaboration for your communication and complaint about any notification about this type of request and other possible situations of risk of cyberattacks in which our Entity may be used, as well as for any possible security risk that you may be aware of.
RECIPIENTS
HOTELSAAS, whenever necessary to achieve the purposes described above, will share personal data with the following third parties:
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HOTELSAAS companies: when necessary for the correct management of a contract for the provision of services or products, for the management of its centralized organizational structure, for sending commercial communications related to the real estate and financial sector, as well as for sharing Candidates whose profiles may fit into vacancies at the HOTELSAAS.
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HOTELSAAS collaborators: when their participation is required within the framework of a contract and/or agreement for the provision of products and services established with our clients or a public Entity. Likewise, personal data may be communicated within the framework of a Temporary Union of Companies agreement for the execution of a project.
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Providers: personal data may be communicated to different providers due to the provision of services by them that require access and processing of personal data, such as, for example, providers of consulting and legal advice services, providers of advice on labor, tax and accounting matters, providers of software and maintenance services, etc.
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Solicitors: if their intervention is required due to a legal proceeding.
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Financial HOTELSAAS: when necessary to offer private capital solutions and materialize the financing management service.
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Notaries: when their intervention is necessary to act as notary public of the transaction or formalization of the contract, making full proof of the reality of the granting, of the literalness of the statements of the parties and of their identity.
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Public administrations or bodies: in compliance with applicable regulations (labour, occupational risk prevention, tax, accounting, data protection, etc.).
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Courts and Tribunals and the State Security Forces and Bodies: personal data will be communicated to these HOTELSAAS whenever we are officially required.
Apart from the previously detailed cases, personal data will not be communicated to third parties, except in compliance with a legal provision.
RIGHTS
Right of Access, Rectification and Deletion: interested persons have the right to obtain confirmation as to whether or not at HOTELSAAS we are processing personal data that concerns them, as well as to request the rectification of inaccurate data or request its deletion when, among other reasons , the data is no longer necessary for the purposes for which it was collected.
Right to Limitation and Opposition: in certain circumstances, the interested parties may request the limitation of the processing of their data, in which case, we will only keep them for the exercise or defense of claims or when necessary in compliance with a law. Likewise, in some cases and for reasons related to their particular situation, the interested parties may oppose the processing of their data. We will stop processing the data in this case, except for compelling legitimate reasons, or for the exercise or defense of possible claims.
Likewise, the interested parties may revoke the consent granted for the processing of data for specific purposes, such revocation not producing retroactive effects.
Interested persons may exercise their data protection rights by writing to the postal address, 28224, Pozuelo de Alarcón (Madrid) or to the email info@hotelsaas.es Likewise, in case of not receiving a response from us within the period of one month, you can complain to the Control Authority (Spanish Agency for Data Protection:www.agpd.es).
SECURITY VIOLATIONS
In order to act diligently in the face of possible data protection risks, the interested parties may communicate any indication or knowledge they may have of possible security violations (gaps) and/or possible breaches or irregularities regarding the Data Protection regulations or the policies and HOTELSAAS commitments via emailinfo@hotelsaas.es
CONTROL AUTHORITY
In the event of disagreements with the Entity in relation to the processing of your data, you have the right to file a claim with the corresponding Data Protection Control Authority. In Spain, said Authority is the Spanish Agency for Data Protection (www.aepd.es).
UPDATES AND MODIFICATIONS
HOTELSAAS reserves the right to modify and/or update the information on data protection, when necessary for proper compliance with the regulations on this matter. If there is any change, the new text will be published in this same section of the website.
In each case, the relationship with users will be governed by the rules established at the precise moment the website is accessed.
