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Accounts payable automation
Financial
Accounts payable process automation is a cloud-based technology solution designed to digitize, optimize, and control the entire invoice management cycle in a hotel. This tool automates everything from the receipt of supplier invoices, their internal validation, and approval by managers, to final payment and its corresponding entry in the ERP or accounting system. The entire workflow is digital, secure, and paperless, complying with current Spanish tax regulations.
By leveraging artificial intelligence (AI) and machine learning , automating the accounts payable process allows hotels to improve operational efficiency, reduce human error, and achieve complete traceability of every financial document.
Advantages
Save time on administrative tasks: Eliminate manual processes such as data entry or invoice tracking, freeing up your finance team for higher-value tasks.
Reducing human errors: OCR technology and AI minimize errors in accounting for invoices, amounts, dates, or supplier data.
Greater invoice control and traceability: Every step—from receipt to payment—is recorded and can be audited, improving internal control.
Guaranteed tax compliance: Certified digitalization allows you to meet the legal requirements of the AEAT (Tax Agency) and eliminates the need to keep paper.
Centralized processes for hotel chains: Ideal for hotels with multiple properties, allowing you to manage all accounts payable from a single digital environment.
Real-time visibility into financial status: Dashboards updated instantly allow you to see which invoices are pending, approved, or paid, improving financial planning.
Greater agility in decision-making: With all documents accessible from the cloud and advanced filters, CFOs or owners can make faster, more informed decisions.
Supplier payment automation: Reduce delays, improve supplier relationships, and avoid errors in manual transfers.
Unlimited scalability: No restrictions on the number of users or locations, allowing for growth without having to change systems.
Features
Automatic invoice capture (OCR + AI): Intelligent data recognition from scanned invoices, PDFs, or emails, with automatic reading of amounts, dates, suppliers, etc.
Configurable approval flows: Possibility of defining internal validation circuits based on cost centers, department heads, or invoice amount.
Integration with accounting systems and ERPs: Native connectors with major accounting and hotel management software (more than 250 integrations).
Certified document digitization: Approval by the AEAT (Spanish Tax Agency) so that digitized documents are legally valid and paperless.
Version control and traceability of actions: Detailed records of who did what, when, and how, ensuring transparency and complete traceability.
Supplier Payment Automation: Module for executing payments directly from the tool, with pre-validation and automatic reconciliation.
Multi-company and multi-user management: Allows you to operate with multiple company names or hotel locations, and assign different permissions and roles to users.
Centralized and accessible digital archive: Organized and secure storage of all documentation, with filters by supplier, date, status, etc.
Automatic alerts and notifications: Customized notifications for pending approvals, expiration dates, or invoice issues.
Financial Tracking Dashboard: Real-time visual dashboards to monitor the status of invoices, payments made, pending payments, KPIs, and reporting.
